With schematic storage, it appears that the amount of paper used will be reduced, as well as the number of printouts and therefore the ink consumed. It allows faster storage of many key elements and is suitable for creating copies based on essential originals that do not require changes. In addition, the exchange of original paper documents between offices can be reduced, which will help keep them in better condition.
More proper use of the computer and the tools it provides will be encouraged, such as cropping part of an image and saving it as a file in cases of emails and useful information. Potentially, confidence in this method of storage will increase, which will reduce the use of printers for occasional copies of originals and printouts used as reminders from emails or other documents for possible use. Thus, an organized digital archive will be maintained, both of originals (wherever someone wishes) and of key information requiring low storage space. At the same time, employees’ skills in using computers will improve.
Furthermore, each employee’s personal archive is not immediately at risk, since they can carry it with them on a flash drive, whereas a physical archive is at risk of being destroyed by a fire. It is safer for the corporate organization in question for employees to retain information rather than copies of originals when it comes to personal use, as such copies can leave the building at any time. In practice, this will never be achieved to an absolute degree, but it can be limited to a certain extent without consequences.
A common method of storage will help everyone understand what the job involves and will help orient someone who needs to replace another person in case of necessity. As a result, all of this will facilitate control, management and the utilization of human resources.
Otherwise, there will be no secondary centralized archive, with all that this implies when searching for old and various documents. Moreover, when digitization eventually takes place, more storage space will again be required, since there will be no consolidated information but rather many files that ultimately prove unnecessary. What is the difference between searching through a multitude of files on a computer and through piles of papers on one’s desk?
Because once again there is an excess of files which, even if deleted, can still end up filling the computer’s memory. Schematic storage (metadata) can represent the golden mean between physical and digital archives and help in the proper utilization of data.
There is a tendency to believe that in digitization everything must be digitized, leading to the accumulation of a frightening volume of files, ranging from irrelevant to relevant to extremely useful and critical for someone’s work. However, reality isn't necessarily like this, because a company carries out digitization based on its data, sometimes its needs and more often the technical means it has to do so according to its defined budget. The action taken must satisfy us and serve what we have in mind, regardless of all other subjective scenarios, though this will be explained further below.
The fact that this informal note, something that could be done in a small notebook but it isn't. On the one hand allows each person to sort the information and data they desire and on the other hand creates a false sense of safeguarding information. It is necessary to make it clear that this doesn't constitute an official recording of information that replaces the existing process regarding originals and for this reason it should be promoted as optional.
All of this will constitute a practical application of sorting information based on its usefulness and we will be one step closer to the empirical analysis of the data at our disposal.
The storage method is exactly the same as that used on paper and suits everyone by setting two or three constants.
By intervening with a review of the system, a way must be found for notes to remain notes and not become paper documents acting as scattered sources of information that aren't utilized. Decentralized information can be just as destructive as fully controlled information. What matters is finding a method that fits, rather than choosing the easily harmful option that functions as a mindset. The more constants you introduce, the more unwieldy it can become; if you introduce none, then you end up throwing everything into one bucket.
So what are these data? They are not every storage medium such as papers and flash drives, nor the hiding of shared resources from colleagues, nor the tendency toward special orders based on personal taste rather than service needs. All of these are used for work, but with what implications?
The effort to digitize the services and the archive of the corporate organization is essentially an experimental attempt to improve services. In the course of an informal internal investigation into the benefits and other noteworthy points, both the way it would be advisable to proceed and the areas that should be given fertile ground for use by employees will be analyzed, without requiring special departments that would otherwise need to be established under a different approach.
The usefulness of a well-functioning organization prior to digitization is applied more easily and doesn't close the window to new technologies.
Metadata do not come from the future. Many times, information has been collected in this way and it is quite simple both to do and to conceive, even a child could understand it. Essentially, it is a movement toward logic which, as such, cannot be rigidly defined or fanatically embraced, as unfortunately happens with data analysis. We could call them aggregated information and their method of storage schematic.
This information provides a different perspective on recording history by offering many useful elements in a small space. There is, however, an important issue: their recording is informal and reliability issues may arise.
Neither metadata nor any other form of utilizing the secondary aspects of a business will ever become the primary activity of a company whose core business lies elsewhere. They can, however, prove profitable and strengthen the research aspects of the company when used with a clear, efficient purpose. Efficient in terms of improving the operational aspects of a business, such as operating costs for consumables, the transfer of information, awareness of each person’s work by the employees themselves and by their various supervisors and, in general, any other worthwhile idea.